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HOME > Conferences > DNUG Conference
05/2009; Duesseldorf > Sponsors & Exhibitors > Exhibitor Information & Registration |
DNUG Spring Conference 2009 in Dusseldorf
Exhibitor Information and Application Forms |
1. Stand Booking
Booking an exhibition stand as DNUG member or guest, you can choose between the categories mentioned below. Alteration of stand category is excluded.
Please avoid substitution of stand staff. As of 2009-05-02, a processing fee of 25.00 EUR will be charged for it.
Your stand staff and your service providers are to be informed on the contents of the exhibition contract.
2. Exhibition Fees
All given prices are net and will be charged plus statutory VAT.
 | DNUG members
| Guests |
| Exhibitor Package | 1,550.00 EUR | 2,550.00 EUR |
Booth space for own equipment
Price per sq meter *) | 500.00 EUR | 950.00 EUR |
Stand staff
Price per person | 400.00 EUR | 500.00 EUR |
*) The minimum space, that you have to order, is 3 sq meter.
DNUG grants 5% discount for all bookings by 2009-01-16.
All companies that participated as co-exhibitors in the DNUG Pavilion at CeBIT 2009, get another 5 % discount.
Discount rates for the exhibition and those for the sponsoring activities are not combinable.
Please pay your fee after receipt of invoice, by 2009-02-28 at the latest. Your exhibition stand/booth area is booked for you only after payment
Claiming member conditions presupposes payment of membership fees!
3. Cancellation
A processing fee of 500.00 EUR is charged for cancellation of registration until 2008-04-01. In case of cancellation after this date the exhibition fee - processing fee deducted - can only be refunded, if another company could be acquired as exhibitor for the stand.
4. Scope of Services
4.1 Stand Construction and Equipment
4.1.1 DNUG Exhibitor Package
The DNUG package stands will be equipped as follows:
- Standard electric power connection including a triple junction box
- 1 spotlight for illumination of the stand
- 1 display wall
- 1 sideboard, lockable
- 2 bar stools
- 1 brochure display rack
- 1 wastebasket
- 1 tft monitor, 16:9 display
- Lettering according to model pattern
4.1.2 Individual Stands
The size of the booth space for use of own stand equipment has to be approved by the organizer (Minimum depth: 1.50m, minimum area: 3.00 sq meters).
The height of all stand constructions is limited to 2.50m.
Standard electric power connection is provided for each booth. The individual stands are not equipped with any furniture free of charge. Required equipment can be ordered and has to be paid separately. We will be pleased to send you the order form on request.
4.2 Stand Staff
The exhibition stand has to be staffed with at least one person during the whole event.
All people registered as stand staff are
- included in the catering of the conference
- entitled to attend the keynote speeches on 2009-05-12 and
- invited to the evening event on 2009-05-12.
One person of the stand staff per stand will receive a Full Conference Badge allowing him to attend the conference sessions. All other stand staff will receive Exhibitor Badges, which will not allow them access to the conference sessions. Should they wish to attend the sessions they have to register as attendees of the conference. The corresponding price categories for members/guests depending on the date of registration are valid.
Special terms are valid for companies acting as Conference Sponsor.
(Detailed information on sponsorship)
5. Terms of Use
5.1 Use of the DNUG Exhibitor Package
For the graphic design of the stand, only the display wall provided with the stand construction and the above mentioned poster are to be used. The use of own equipment (furniture, brochure display racks or the like) and of own design elements (displays, roll-ups, trade fair systems, additional posters etc.) is prohibited by contract.
All equipment and furniture has to be placed within the rented booth space. Use of additional areas as extension of the stand or for promotion activities has to be discussed well in advance and is allowed only with the agreement of the organizer. The use of additional stand space is liable for costs.
5.2 Use of Booth Space with Own Stand Equipment
All equipment (furniture, brochure display stands or the like) and design elements (displays, roll-ups, trade fair systems etc.) have to be placed within the rented stand space. Use of additional areas as extension of the stand or for promotion activities shall be discussed well in advance and is allowed only with the agreement of the organizer. The use of additional stand space is liable for costs.
5.3 Liability
All provided equipment has to be handled carefully and according to its use. The exhibiting company is liable for damages incurred - also for damages to equipment, furniture or parts of buildings of the MARITIM Hotel Dusseldorf.
5.4 Further Contractual Documents, Stand Layout and Exhibition Plan
With the contract you receive the form “Stand Construction and Equipment”, which constitutes part of the contract, a drawing of a model stand and a plan of the exhibition area. Assignment of the stands will be effected by DNUG in accordance with the interested company.
We will be pleased to send you the order form for “Additional Equipment” on request.
The “Exhibitor Guidelines”, which will be sent to you later, contain all organizational information.
6. Venue
MARITIM Hotel Düsseldorf
Maritim-Platz 1, 40474 Düsseldorf, Germany
Phone: +49 211 / 5209 – 0
7. Contact
Contact for all information
- on the exhibition: Mrs. Schwennicke, phone: +49 3641 / 4569-12; email
- on the conference: Mrs. Dr. Boldt, phone: + 49 3641 / 4569-11; email
8. Deadlines
For the organization of the exhibition stand the exhibitor has to provide the following information/data by:
2009-01-20 |
Company Name, Logo + Web Address
For the listing in the conference brochure, at the conference web page and in the conference folder
x |
2009-03-31 |
Poster for the Exhibition Stand
Ready-to-print data (size, design, data format according to printing instructions)
|
2009-04-27 |
Information on Stand Staff
Order of Additional Equipment (if required) |
By signing the contract, you agree to the terms of participation and cancellation as well as to all other above mentioned terms and conditions.
9. Contractual Documents for Download
10. Plan Showcase Area
11. Stand Drawing
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