Annual General Meeting 2011: Invitation and Agenda
Mußstraße 7, 96047 Bamberg, Germany, phone: +49 - 951-7000-0.
For more information on last year's annual general meeting please see below.
We cordially invite you, as voting member, to this meeting. If there won’t be a quorum at the given time, according to the statute, the second general meeting will be summoned for 06:15 p.m. the same day. The quorum of the second meeting is not bound to the number of members present.
1. Welcome and determination of the quorum
2. Statement of accounts of the DNUG Board
3. DNUG in 2012
- 3.1 Plan of activities
3.3 Approval of the budget *)
5. Amendments to the statute *) ***)
- 5.1 § 1 Name and registered office
5.2 § 2 DNUG's objectives
5.3 § 4 Prerequisites for and acquiring of the membership
5.4 § 12 Miscellaneous provisions
At the end of 2010, Mr. Schoratti announced to the association his wish to resign from the Extended Board for personal reasons by the next annual meeting. The Board accepted his wish and appointed Mr. Thomas Pfeufer, DB Systel GmbH, as successor on March 11, 2011. The DNUG Board and Management nominate Mr. Pfeufer for election to the Extended Board. Mr. Pfeufer runs for the post.
Please suggest further candidates for election to the Extended Board in written three weeks before the date of the annual general meeting, at the latest. Proposals of additional agenda topics have to be submitted in written one week before the meeting date, at the latest. According to the statute, candidates and topics handed in after this date cannot be considered.
According to §9,3 of the statute, motions to change the statute and to dissolve the association cannot subsequently be included into the agenda.
*) Voting Representatives
You have the opportunity, to participate in the decisions of the annual general meeting even, if you are not able to attend the meeting.
Possible official voting representatives are:
Dr. Martin Kabath, CONET Solutions GmbH
Reinhard Steurer, Dachser GmbH & Co. KG
-> Please contact the DNUG Office if you want to authorize a voting representative to vote on your behalf.
This does not affect the option to let a member of your confidence freely decide on your behalf. Please delegate your voting right to this person in written (free-form). The person has to present the letter at the registration to the general meeting.
**) References to the Statute (Excerpts from the Statute, The German version is legally binding.)
§ 7.2 The Extended Board
"If one member of the Extended Board prematurely resigns from office, the other board members appoint a successor for the period until the next general meeting. In this case, a successor will be elected at the next general meeting for the period until the next regular election of the Board."
§ 9, 2 The Annual General Meeting
Possible (further) candidates have to be nominated to the association in written three weeks before the date of the annual general meeting, at the latest. The Board will then inform the members on the candidates via the above mentioned media. Nomination of further candidates at the annual general meeting is excluded.
***) Amendments to the Statute
The following English summaries of the amendments are just explanations for your convenience. They do not reflect the complete text of the amendments. The German language version of the Statute is legally binding. Therefore, for full information please see the current German Statute and the proposed amendments.
Agenda Item 5.1: § 1 Name
Change of the name from "Deutsche Notes User Group e. V." to "DNUG e. V."
Agenda Item 5.1: § 2 DNUG's Objectives
Change in the definition of the field of DNUG's activities from "Lotus Notes and groupware products" to "collaboration applications"
Agenda Item 5.3 § 4 Prerequisites for the Membership
Experiences using "collaboration applications" - instead of formerly experiences using "Lotus Notes or groupware products" - as prerequisite for the DNUG membership
Agenda Item 5.4: § 12 Miscellaneous provisions
Change from "Lotus Software" to "collaboration applications" as basis for DNUG's communication